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For Group Leaders
Groups are very welcome at QOC events, and the following guidelines are intended to help you and your group get the most out of your orienteering experience. Keep in mind that basic orienteering instruction is available for free at all QOC events, but for planning purposes, we ask that leaders of large groups contact the event director in advance.
Group leaders are asked to fill out this form in advance and either bring it with them to the event, or preferably, email it in advance to the Meet Director of the event they will be attending. Please read the next section so if possible you can group your individuals into the groups likely to be going out together.
For the purposes of calculating fees, a group is defined as a set of people sharing one control card (or one e-punch), and all starting together (a "starting group"). The fee for a group in this sense consists of the fee associated with the 1st person in the group (i.e. the most senior/costliest), who pays the fee associated with their individual fee category and then receives one map. If the group wants one or more additional maps, the cost is a set $2/map.
Each starting group (as defined above, meaning one set of folks heading out on a course together) will need one e-punch at any event using e-punching - which is most of them these days. If you anticipate having 4 or more such "starting groups", and you need to borrow them from us, you can save us all some time by emailing our e-punch guru in advance.
While orienteering is a very safe sport and is suitable for just about anyone from about age 8 to 80, adults must acknowledge that they are responsible for all minors in their group. Adults chaperoning or leading minors who are not their own children are responsible for these children, whether or not they have formally obtained permission from the parents of those children to take them orienteering. We also recommend that an adult accompany all children on their courses, unless the children are experienced orienteers (in which case, we recommend that such children accompany any newbie adults in their group!). Unaccompanied children may also enjoy the activity more if they head out on their courses in pairs or in small groups. If you have child-related questions, please discuss them with the Meet Director.
Space for parking is occasionally quite limited. If the event notes indicate this, please consider ways to carpool, use buses, or otherwise carry a lot of folks in few vehicles to the event.
Please feel encouraged to hang around and mingle as you wait for all of your folks to finish their courses. Many groups bring picnic foods and refreshments along with outdoor-suitable games, blankets or tarps, chairs and the like. We do ask that you leave any area occupied by your group as clean as you found it, and if you happen to be around when our volunteers are packing up at the end of an event, feel free to offer to help out!